Conveyancing Process Buying & Selling Property

Conveyancing Process for buying and selling a property is the carrying out of the administrative and legal steps to transfer the ownership of a property from the current owner or seller to a new owner or buyer. In a property sale and purchase this process must be carried out for both the sale and purchase properties and linked together for final completion on the same day.

The Conveyancing Process for buying and selling property in the UK is often carried out by Conveyancing Solicitors or Licensed Conveyancers who usually act on behalf private individuals who require conveyancing services for a property sale and purchase.

The Conveyancing Process - Buying and Selling Property Stages

The conveyancing process for buying and selling property proceeds through a number of different stages, for both the sale and purchase property, before final legal completion can be arranged and the keys for the sale property are handed over to the new owner and possession of the purchase property obtained.

The main stages of the conveyancing process for buying and selling a property include:

  • Initial Stage
  • Contracts and Preliminary Enquiry Stages
  • Simultaneous Exchange of Contracts for sale and purchase
  • Sale and Purchase Completion Stage
  • Post Completion

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Conveyancing Process for Buying and Selling a Property - Initial Stage

The conveyancing process for the initial stage of a property sale and purchase conveyancing transaction includes:

  • Receipt of formal instructions, obtaining of full details of the conveyancing transaction for the property sale and purchase and carrying out identity checks
  • Ensuring National Conveyancing Protocol forms for the sale property are returned and completed
  • Receiving a copy of the Home Information Pack (HIPs) for sale and purchase and preparing report for purchase Home Information Pack (HIPs)
  • Confirming Instructions with both sellers and  buyers conveyancing solicitors and selling estate agents for both properties
  • Requesting initial redemption statement from current mortgage lender
  • Requesting and obtaining title deeds from current mortgage lender
  • Obtaining any additional documents of title that may be required in order to draft the contract for sale
  • Receipt of Contract for purchase property along with supporting documents of title from sellers conveyancing solicitors
  • Receipt of Mortgage valuation report/survey report for purchase property
  • Ascertaining if any additional searches (none HIPs) are required and taking instructions and putting in hand (where applicable)

The next stage of the conveyancing process for buying and selling a property is the Contracts and preliminary enquiry stages and includes:

  • Drafting  and forwarding to buyers conveyancing solicitors or Conveyancers of Contract for sale along with proof of title, supporting title documents and completed Protocol forms
  • Formal Title Check and raising of preliminary enquiries for purchase property with sellers conveyancing solicitors
  • Approval or amendment of purchase Contract
  • Obtaining signed copy Contract of sale from property sellers
  • Preparation of formal Contract and title report regarding new purchase property for home buyers
  • Receipt and forwarding of initial redemption statement from current mortgage lender
  • Interpretation and reporting on any additional searches carried out for purchase property
  • Agreeing Contract amendments with buyers conveyancing solicitors
  • Receiving Preliminary Enquiries from buyers conveyancing solicitors
  • Taking instructions and giving advice regarding Preliminary Enquiries from sellers and obtaining any further information/documentation required in relation to the same
  • Preparation of replies to Preliminary Enquiries and responding to buyers conveyancing solicitors
  • Preparation of any additional documents required for property purchase including Stamp Duty Land Tax return
  • Receipt of formal offer of Mortgage from new lender
  • Preparation of formal Mortgage Deed and report on legalities of new mortgage
  • Obtaining correctly signed and executed documentation from sale and purchase clients

The next stage in the conveyancing process for the Sale and Purchase of a property is know as Exchange of Contracts and includes:

  • Resolving any final issues with buyers and sellers conveyancing solicitors including agreements for financial allowances, legal indemnity policy provisions, clarification of any final enquiries
  • Taking formal instructions from property sellers and buyers regarding final completion date for both sale and purchase
  • Obtaining details of buildings insurance for new purchase property from sale and purchase clients
  • Ensuring signed Contracts and any other required signed documents are available
  • Ensuring formal Exchange of Contracts is carried out in accordance with instructions received from sale and purchase clients
  • Approval of formal form of Transfer as drafted by buyers conveyancing solicitors
  • Obtaining formal execution of the approved Transfer Deed by the property sellers
  • Drafting of formal form of Transfer for the sale property and obtaining confirmation of approval from sellers conveyancing solicitors
  • Drafting of replies final Requisitions on Title and providing response to buyers conveyancing solicitors
  • Raising of final requisitions on title with sellers conveyancing solicitors and obtaining satisfactory responses thereto
  • Receipt of deposit funds from buyers conveyancing solicitors (where applicable)
  • Request of final redemption statement from current mortgage lender
  • Submission of Certificate of Title to new mortgage lender requesting release of mortgage funds for legal completion
  • Request of final estate agents accounts for approval by property seller (where applicable)
  • Issuing financial statements to sellers including final completion statement
  • Carry out final conveyancing searches and checks

The Sale and Purchase Completion stage of the conveyancing process when buying and selling a property includes:

  • Receipt of sale monies from buyers conveyancing solicitors
  • Forwarding of purchase monies to sellers conveyancing solicitors
  • Procuring release of keys from selling agents or property sellers
  • Obtaining release of keys from estate agents or sellers of new purchase property
  • Confirmation of completion with the buyers conveyancing solicitors and providing of executed Transfer along with any title deeds and documents
  • Confirmation of completion with sellers conveyancing solicitors and formal request of executed Transfer Deed and any remaining title documents
  • Formal redemption of any current mortgage
  • Formal confirmation of completion of new mortgage with mortgage lender
  • Preparation of formal discharge documents for current mortgage and confirming completion with current lender
  • Submission of Stamp Duty Land Tax return and payment of any duty due (where instructed)
  • Discharge of estate agents account
  • Confirmation of formal completion with property buyer and seller and payment of any funds due back in accordance with completion statement

The Post Completion stage of the conveyancing process for buying and selling a property includes:

  • Formal discharge for undertaking regarding Transfer Deed from buyers solicitors
  • Discharge of sellers conveyancing solicitors from undertaking upon receipt of executed Transfer and Deeds
  • Preparation and submission to the Land Registry of the application for registration, payment of fee due
  • Discharged mortgage lender formally confirming receipt of funds and removal of mortgage charge (where applicable)
  • Ensuring discharged from undertaking regard former mortgage by buyers conveyancing solicitors
  • Ensuring any mortgage for new purchase property has been redeemed in full and discharge documents presented by sellers conveyancing solicitors
  • Formal registration of any new mortgage for purchase property
  • Final file check and closure

A sale and purchase conveyancing file must be stored for a minimum period of years in accordance with our professional rules following conclusion of the conveyancing process for buying and selling a property.

The Conveyancing Process further information


The Conveyancing Process and emphasis for a conveyancing solicitor or conveyancers depends very much on the matter type. For other matter type Conveyancing Process information choose from the following:

Conveyancing Process for Buying and Selling a Property - further links and information

Further information of the sale and purchase conveyancing process can be found in:

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